How to Use Whiteboard in Zoom Meetings

Easy to use interface is that we need in this techy world. Apps with great UI give you a serious edge in a continually developing world. Apparently everybody thinks about Zoom currently, it may be our parents, colleagues, companions, grandparents, and neighbors.

The videoconferencing giant that opened up to the world a year ago is having a blast during the pandemic. Individuals have rushed to the administration to stay connected with companions, and even host weddings. Be that as it may, in this season of massive development, analysts and columnists have examined the application and discovered various security and protection dangers. Individuals are understanding the free application may really accompany the expense of giving up their personal data.

Zoom has instantly become a most loved video-conferencing application due to its easy to use interface. While you’re assembling into conferences or facilitating a virtual game night with your companions, you may think about utilizing a supportive feature that is the whiteboard.

The whiteboard is a helpful device for hangouts, presentations, or game nights. Here’s the manner by which you can use a whiteboard on Zoom to get progressively out of your video calls. Whether you are a paid customer or using zoom as a free app, you can use it completely.

How to Use Zoom Whiteboard in Meetings?

Using Zoom whiteboard is not that typical, all you need to do is –

Step 1: First of all, you have to sign into Zoom Meetings.

Step 2: Now, click on New Meeting.

Step 3: Invite your friends or colleagues or other participants whom you want to join to your meetings session.

Step 4: Now, get ready to join the Zoom whiteboard and click on the Share Screen option that you can see in the call toolbar.

Step 5: After clicking on Share Screen, you will see the option ‘Whiteboard’.

Step 6: Click on the Whiteboard option and then tap on Share.

Step 7: Your Zoom Whiteboard will get open instantly.

Step 8: Every participant in your meeting will be able to see the whiteboard on their screens too.

Step 9: If you want, you can also see your participants in the meeting by minimizing the window while using the whiteboard.

Step 10: It is also possible for you to move the minimized window anywhere on the screen.

Step 11: And, now, when you want to end the whiteboard sharing, you can simply click on the ‘Stop Share’ option from the whiteboard option.

Now, you might be able to find it quite easy to collaborate in meetings using a whiteboard. Every participant in your meeting can use you’re their whiteboard screens. The more you will collaborate using a whiteboard, you will become acquainted with it.

Enable Annotators Names on Zoom Whiteboard

As there are various features on the zoom whiteboard that you can explore by using it, there you will also find out a feature that lets you see the name of the participant by the side of their message on the whiteboard. If you are new to this and want to enable the settings to see the annotators’ name, do the following.

Step 1: From the top right corner of your toolbar, tap on More.

Step 2: From the menu, you must select Names of the Annotators option.

You have successfully enabled the settings to see the names of annotators. Now, you will be able to see the name of the participant of your meeting against their messages via doodle on the whiteboard.

In case, you no more want to see their names, you can disable the settings

Disable Participants from Using Annotations on Whiteboard

Are you confused about whether it’s possible for you to prevent the meeting participants to use the whiteboard while you are using? If so, then let me tell you that it’s possible and easy though. In order to prevent interruptions, you can easily disable other participants from using a whiteboard. Do the following.

Step 1: From the top of the toolbar, tap on More options.

Step 2: And, all you need is to select the Disable Participants Annotation option.

By doing this, you will see that no participants are able to annotate anything on the whiteboard while you are using it in the meeting.

If you want to enable it again, you can do it the same way it got disabled.


There are many more features on a whiteboard, but for that, you have to explore it by using it frequently. I hope this guide helped you in formalizing your queries and doubts.

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